Present:

David Miller        President
Jessa Maunu        Secretary
Conlan Miller      Treasurer
Chris Ewing         Director at Large ( by phone )
Brad Cecil            Vice President
David Wilcox       Director at Large
Dennis Peterson   Director at Large
Mariann Duca      Director at Large
Ali Miller             Sunshine Committee
AJ Parks               Sergeant at Arms
Terra Cecil             Nessie’s Nest Committee
Pat Wilcox           
Amy Scales
Kathy Peterson
Kyle Kemp

Previous Minutes:

• No additions or corrections
  • Motion to accept by David Wilcox, seconded by Mariann Duca
    • Motion passes
       

Treasurer’s Report:

• Look into why the trunk or treat account isn't showing

Motion to approve by Mariann Duca, seconded by Brad Cecil 

• Motion passes

Membership:

• 1 new single membership
• 57 family memberships
• 36 single memberships
• 174+ members

Burns

• 81 tickets sold
• 15 comped tickets
• 96 tickets in use
• 18 left
• $3457.60 net profit so far
• Move the cut off dte to Monday, July 3rd?

Pub Crawl

• August 12th
• 26 tickets sold
  • 12 SCOT
  • 14 Non-SCOT
• $1,150

Picnic

• $20 income from guests
• $117 from haggis pups ( ⅘ per package )
• $93 donation to the club
• 83 total people
• Lamb donated from the Miller farm
• Previous complaints about a mess in the kitchen from past gatherings, no complaint from the commander for the June Cookout
• Lamb for Burns will come out of burns account
   

Motion to approve by Brad Cecil, seconded by Dennis Peterson 

• Motion passes

• Aj and Bobby brought many things for the picnic and did a lot of the set up of the games
• Indoor picnic was a big hit with members

Mariann Duca motions to have the picnic on June 15th, 2024 the third weekend of June at the American Legion, seconded by Dennis Peterson

• Motion passes

• Revisited button maker for Nessie’s Nest and was approved

Silent Auction

• Net income $836.88
• A few items are left over for future events
   

Unfinished Business

• Benevolence fund 
  • Verbage of what constitutes help from the club

• Scholarship Fund
  • Have not figure out what it will work for
     
• Tartan Tablecloths
  • Lost? Ask Katie Forbes?
     
• Trunk or Treat
  • Corporate Sponsor
    • IRS form W9 to be filled out and submitted to Arcosa Wind Towers concerning their donation
    • Sponsorship is due solely to Terra Cecil
  • American Legion’s tax ID is being used for the club
  • 10x30 tent to be used

• Polo Shirts
  • Conlan’s is being remade
  • Ken Evan’s shirt added to the order invoice
  • Saved $20 per shirt
  • Future polo shirt orders will be at a higher cost
     
• A Friend of the Scot Award Criteria
  • 1. Not a member nor has been a member of the SCOT and shows no inclination of wanting to become a member of the SCOT
  • 2. Has demonstrated a desire to see the SCOT grow and to thrive in its mission to promote Scottish Culture and Heritage
  • 3. Agrees or offers to assist SCOT in meeting and achieving the goals of the SCOT mission Statement, with discounted activities, fundraising opportunities, financial sponsorships, and/or donations
  • 4. Has been aiding, assisting, promoting, and/or sponsoring the SCOT for three or more consecutive years or has contributed to the SCOT’s financial stability and/or growth with more than $2,500 in donations or sponsorship

Motion to adopt what David has read as the criteria for the friend of the SCOT award by Mariann Duca, seconded by Brad Cecil

• Motion passes
   
• Annual Meeting
  • Tends to fall on high school or college graduations
  • Talk of moving to another weekend

Motion by Brad Cecil to move the may annual meeting/gathering to the first weekend in May ( May 4th, 2024 ), Seconded  by Conlan Miller 

•  motion passes

• Kirking of the Tartan
  • October 15th at 11am 
  • Trinity Episcopal Church
     
• St. Andrew’s Day 
  • Thursday November 30th
  • Opportunity to pull off a dual event with the Irish Club
     

New Business

• Scotfest membership tent
  • Organize names and times
  • Provide food and a safe space for belongings 
  • Shortbread cookies for the tent
     

Brad Cecil motion  for a budget of $600 ( $100 for cookie ingredients ) for cookies and snacks/drinks for the Scotfest tent, seconded by Mariann Duca

• Motion passes

Mariann Duca motions to add a third tent to the scotfest tent set up, seconded by Brad Cecil 

• Motion passes

• Children's tent for scotfest
  • Children’s chairs and tables from storage at the legion
• Cody to inquire about a generator ( if quiet 
   

Old Business

• Inauguration/Cookout
  • $200 for the Tulsa Pipes and Drums
  • $88.28 for food
  • $75.16 for oats and casing
  • $137.89 on meat ( maybe )
  • $16.93 on game ribbons

Float Trip ( Brad’s in Charge ) 

• Will the club be willing? Looks like the answer is yes
• August 5th
• Peyton’s Place at $31 per person per raft ( minimum of four in a raft )
• 10am arrival

Motion by Dennis Peterson to approve of the August 5th float trip, seconded by David Wilcox

• Motion passes
   

Takeover

• An activity that is a volunteer get together
• Meadery and supper
• Meadery recommended by Jamie Miller
• Pecan Creek Winery is recommended by Pat Wilcox ( chosen )

Mariann Duca motions to have an informal gathering September 23rd, in place of the regular monthly meeting, seconded by Brad Cecil 

• Motion passes

• Ask about Peterson motorhome for a/c at scotfest
• Christmas Parade Float?

Mariann Duca motions to adjourn, seconded by Brad Cecil

• Motion passes

Meeting Adjourned June 28th, 2023 @ 8:14pm