Present: 

David Miller                     President
Mariann Duca                   Director at Large
Conlan Miller                   Treasurer
Chris Ewing ( by phone ) Director at Large
David Wilcox                   Director at Large
Aj Parks                            Sergeant at Arms
Brad Cecil                        Vice President
Terra Cecil                        Nessie’s Nest Committee
Ali Miller                          Sunshine Committee
Jessa Maunu                      Secretary

Reports:

Treasurer’s Report

David Wilcox motions to accept the treasurer’s report with corrections, seconded by Mariann Duca

• Motion passes

Audit 

• Met up on March 22nd 
• Group consisted of Brad Cecil, Conlan Miller, Kyle Kemp, Lawrence Young, and Lynn Pike
• Everything was in proper alignment

Mariann Duca motions to approve of the audit report, seconded by David Wilcox

• Motion passes

Bowling in Kilts 

• 52 paid tickets
• 13 food only tickets
• $1,570 on square
• $ 50 on cash app
• $ 47.96 in fees
• $ 50 in checks
• $ 733.93 total income

• Lots of members helped by buying tickets in donation to the club
• Does all the money go to the kids account?
  • Scholarship fund?
  • Button maker?
  • Use it for other account?
  • Awards? 

Mariann Duca motions to put the proceeds from bowling in kilts into Nessie’s Nest account as advertised, seconded by Brad Cecil.

• Motion passes
   

Robert Burns Ticket Sales

• 64/99 tickets
• 15 comped tickets
• $ 2,840 minus $ 279.41 in expenses
• $ 2,608.84 net profit so far
   

Brad Cecil motions to move funds from the main account into the Robert Burns Supper Committee account, seconded by David Wilcox.

• Motion passes
   

Robert Burns

• 13 table clothes available
• $9 per cloth to rent
• Bought 25 tablecloths for $ 185.03
• Sparkling cider purchased at $1 a bottle
   

Conlan Miller motions to accept the Robert Burns report, seconded by Brad Cecil.

• Motion passes
   

Nominating Committee

• Met via text
• At least one nominee per position 
  • Vice president
  • Director at large x2
  • Treasurer
     

Brad Cecil motions to accept nominating committee report, seconded by David Wilcox.

• Motion passes
   

Welcoming Committee Report

• Lynn and Sandy Pike have joined the committee
• Lynn and Sandy Pike will send thinking of you, condolences, healing, and anniversary cards with envelopes
• Ali will send the welcomes, happy birthday, we miss you, and any large bundle of cards on postcards without envelopes
• Will continue to send cards until a site to print postcards is found at an  okay price
• There have been 3 birthday cards, and 1 anniversary card sent this month
   

Mariann Duca motions to approve the welcoming committee report, seconded by Chris Ewing.

• Motion Passes
   

Flag Poles and Stands

• Stay within budget of $230
• Toppers for the poles should arrive before April 8th

Mariann Duca motions to approve the flag poles and stand report, seconded by David Wilcox.

• Motion passes
   

IT Report

• Moving along
• Club gear store almost ready
• No official report
• Ideas for items in the clubgear store
• Payment portal is the challenge 
   

Conlan Miller motions to approve IT “report”, seconded by David Wilcox.

• Motion passes
   

Tulsa Pipers and Drums Pub Crawl

• Went very well for the group
• There were locations that were very smokey
   

Conlan Miller motions to approve the Tulsa pipes and drums pub crawl report, seconded by Brad Cecil

• Motion passes
   

SCOT Gear ( Unfinished / Tabled Business )

• For members in good standing only
• On going fundraiser for the club
• Come up with popular items
  • Kilt pins and brooches
    
     

Membership 

• 166 + renewals
• 50 + have not renewed
• 59 family
• 31 single
   

Conlan Miller motions to approve of the membership report, seconded by Brad Cecil.

• Motion passes
   

Awards Plaques

• Preliminary pricing
• Pdf of tartar instead of piece of tartan
• Several places on the walls of slo ride available for plaques ( also fat daddy’s )
• Pipe band also wishes to give something
  • Give items together
     

Conlan Miller motions to approve, seconded by Mariann Duca.

• Motion passes
   

Club Standard Update ( Old Business ) 

• Emphasized the need of the item by April 8th
• Terra Cecil to take tartan and deliver to the seamstress

Mariann Duca motions to approve of the standard update, Conlan Miller seconds.

• Motion passes
   

Lyric Sheets

• Formal opening to gathering
  • Start with Flower of Scotland
• Lyrics of the song
• Pipers are playing when gathering starts

Conlan Miller motions to approve, David Wilcox seconds.

• Motion passes
   

New Business

Silent Auction

• Sheet approved
• List of items for auction to be given to keep track

Annual Meeting

• Jeopardy 
  • Went very well the first time
  • Brought out team spirit 
  • Chairperson of each topic to explain what is going on in that committee
• Budget for prizes to come out of the entertainment fund
• Drink koozie prize?
• Ax throwing game
• Indoor golf game

Halloween / Trunk or Treat

• Dunk tank $ 150
  • Open donations
  • Make the $150 back and then donate the profits to Claremore veterans

Brad Cecil motions to pay the $150 rental fee for the dunk tank, with any profit made to be donated to the veterans home after the recoup of the rental price, David Wilcox seconds.

• Motion passes

Pub Crawl

• Activated on April 1st
• T-shirt design suggestions ( contest; ad for facebook and website )
  • Price 2 bus tickets? To be decided by Rick
  • Free t-shirt with each ticket?
  • $50?
• 18 or older 2 tickets and 2 shirts
• Under 18 $50
• Free year membership
• Supper gathering pass

CookOut/ Inauguration of Officers

• June 17th 1pm-9pm
• Have royal stewart and tulsa tartan standard
• Have cake/cupcakes
• Pipers ( tulsa pipes and drums ) 
• Sign up sheet
• Budget?
   

Mariann Duca motions to set a $500 budget to be set for the cookout, seconded by Conlan Miller.

• Motion passes 

Kirking of the Tartan

• The church to look at an October Date

Scotfest Tent

• 2 for 1 tent rental

Mariann Duca motions to use $175 for 2 for 1 rental at Scotfest, seconded by Chris Ewing.

• Motion  passes

• Volunteer sign up sheet for tent
• Budget for food and drinks

Brad Cecil motions to set a $300 budget for food and drinks, as well as shortbread cookies at the Scotfest tent, Mariann Duca seconds.

• Motion  passes

• Gate fees and parking fees
  • Reimbursement of ½ of the gate fee for volunteers who WORK signed up shift
     

Brad Cecil motions to approve of reimbursement of half of the gate fee for volunteers who actually work the shift they have signed up for,  Conlan Miller seconds.

• Motion passes

September Gathering
 

Mariann Duca motions to not have a gathering in September in liu of being bumped by the legion and focus of Scotfest membership tent, seconded by Conlan Miller

• Motion passes
   

OKC Ren Fair

• Membership tent? Nay
• Bring business cards
• Just go and have fun

St. Andrew’s Day

• J Farley’s
  Joint effort with the Irish Club
• Council officer and chairperson shirts

Brad Cecil motions to proceed with the purchase of shirts for council/committee, color to be determined later via text, seconded by Mariann Duca

April 26th 6:30pm - 8:30pm for the next meeting

Meeting adjourned March 30th, 2023 @ 8:35pm